Sharing folders in Granola

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Sharing Settings Overview

Granola gives you three main ways to control access to your folders:

1. Member Management - Add specific people directly to a folder using their email address
2. Folder Visibility - Control who can discover your folder within your workspace (Business/Enterprise plans only)
3. Link Access - Choose who can access your folder when you share a link

Each setting helps you control who can see and work with your folders in different situations.

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Adding Members to a Folder

You can add people directly to a folder by:

1. Opening the folder sharing settings
2. Typing their email address
3. Clicking “Add”
4. They’ll receive an email notification alerting them that you’ve added them to a folder

If the person you’ve added already uses Granola, the folder will appear directly in their sidebar. If they don’t use Granola yet, they can view the folder on the web, and be prompted to sign up for Granola to open it in their app.

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Folder Visibility Settings

Business and Enterprise customers can control who can discover folders within your workspace. For each folder, you can choose between:

• Everyone at your workspace: Anyone in your workspace can:
  • Find the folder using the browse folders option
  • Find the folder in the search bar
  • Join the folder as a member without needing to be added
• Invite only: More restrictive option where:
  • The folder won’t appear in browse folders
  • The folder won’t appear in search results
  • The folder only appears in a user’s sidebar if the folder owner has added them as a member

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Link Access Settings

Control who can access your folder when you share a link:

• Invited people only:
  • Only existing members can view the folder via the link
  • Best option for sensitive information
  • Members can view in web view or open in their Granola app
• Everyone at [your workspace]:
  • Anyone with your company domain can access
  • Users must sign in with Google Auth
  • Non-workspace members will see “folder not found” after signing in
• Anyone with the link:
  • Most open option
  • Anyone can view in a web browser, even non-Granola users
  • Granola users can opt to open within the app

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Owner vs. Member Permissions

By creating a folder, you become the owner of that folder. Anyone else you add is a member of the folder, with different permissions:

Folder Owners:

• Can add their own notes
• Can remove notes (their own or others’)
• Can modify sharing permissions
• Can add or remove members

Folder Members:

• Can add their own notes
• Can add or remove members
• Cannot remove others’ notes
• Cannot modify sharing permissions

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Browsing Folders

Access the folder browser from the left sidebar to see all folders visible to you in your workspace.

You can:

• Filter to show only folders you’ve joined
• Filter to show only folders you’ve created
• Search for specific folders

Private folders will only appear if you’re already a member.

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Sharing beyond Granola - auto-post to Slack

If you’ve got your Slack integration set up with Granola, you can set up a rule for any notes added to a folder to be automatically posted to a Slack channel of your choice.

You can set up this rule by clicking on the 3 dots next to a folder name in the sidebar, then ‘Integrations’.

Choose a channel, and any new notes that you add to the folder will be posted to Slack. If you can’t see any channels to select, make sure you’ve set up your Slack integration beforehand.